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Messages - Suzanne Gilmore

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16
Affiliate Support Committee (ASC)
Final Report - February 21, 2020
by Suzanne Gilmore (Chair)

Members:
Suzanne Gilmore. (Chair), Philippe Cadorette, David Deforest, Julia Hall, Lee Korotzer, Tony Sellers, J. Mark Barfield (ex-officio), Ed Appler (ex-officio)

Mission Statement:
Provide and coordinate support for Affiliates, Regional Representatives, Officers, and the LPF Secretary.

Establishment:
The Affiliate Support Committee was originally created as a Special Committee of the LPF authorized by Motion #587 passed by the Executive Committee on September 23, 2018.  The committee was made a Standing Committee at the May 4 and 5, 2019 LPF Annual Business Meeting.

Rules Establishing and Guiding:
LPF Bylaws, ARTICLE III Standing Committees and Ad Hoc Committees
 Section 1. Standing Committees
A. Standing Committees of the LPF shall include the following:
Candidate Committee
Communications Committee
Membership Committee
Platform Committee
Rules Committee
Fundraising Committee
Legislative Action Committee
Affiliate Support Committee
Audit Committee

Section 9. Affiliate Support Committee

A. The Affiliate Support Committee shall be tasked with developing and maintaining documentation for starting and training county affiliates on statutory and rules compliance. The committee shall coordinate with the Rules Committee.

B. The committee may be tasked with conducting training courses for county affiliates for best practices on running and growing county affiliates; soliciting, obtaining, and documenting feedback from county affiliates about their needs and about LPF performance; responding to informal inquiries from county affiliates, and assisting in creation of new affiliates in coordination with their Region Representative. The LPF Secretary may also direct the committee to assist him or her  with credentialing and reaffiliation procedures. This committee shall have no Vice Chair. This committee shall adjourn sine die after 50% of the counties in the state of Florida are affiliated.

Reporting:
The committee reports monthly to the LPF Executive Committee and submits its final report at the LPF Annual Business Meeting. The committee consistently presented a written and verbal monthly report to the Executive Committee as required by the LPF Bylaws and authorizing motion.

Goal:
The primary goal of the original committee in 2018/2019 set out to accomplish was to improve the training materials used to train affiliate officers, new affiliate organizational members, and LPF Region Representatives for conducting county-level operational business of the party.

Meeting and Conducting Business:
The Affiliate Support Committee met monthly using the Free Conference Call telephone conference capability to conduct formal voted business. The committee also informally discussed business on an ongoing basis in the committee’s Discord channel. The committee also reminded  Regional Representatives regarding statutory regarding county affiliate reaffiliation paperwork.

Committee Work:
“Organizing and Operating a County Affiliate”
The previous county affiliate manual, while useful and visually appealing, lacked readability and needed organization. New affiliate officers were often overwhelmed. The manual was out of date regarding rule and law and lacked  guidance for ongoing operational decisions.

In 2018, the committee began to totally revamp the manual into an entirely new document titled “Organizing and Operating a County Affiliate.” The committee conducted a thorough review of the LPF governing documents and Florida statutes to update requirements. The committee obtained permission to use an existing document created independently by Brent DeRidder for the Libertarian Party of North Carolina.  Work then commenced on the new document. The committee worked in the Florida specific rule, law, and process to DeRidder’s document. The committee also improved the document flow, and added guidance for tasks that were frequent questions from affiliates.

The first draft of this new manual was approved for public release by formal vote of the committee on April 8, 2019. The draft was then submitted by mass email to county affiliate officers and by social media and Discord posts for review by the party members. The manual was then posted on the lpf.org/docs For Affiliates site. The affiliates manual has been very well received and copies are beginning to circulate around the country as other LP state affiliates learn of it.

In 2019, the Committee approved a slightly revised version and reissued “Organizing and Operating a County Affiliate”, which can be obtained here.

Checklists, Quick Reference Guides, and Templates:
During the initial review of the existing manual, the committee determined that simplified versions of the document were necessary to guide affiliate officers on specific points of interest. To that end, the committee created a number of checklists, cheat sheets, and templates to assist affiliates:
Reaffiliation checklist for items required by the LPF for an affiliate to properly be re-affiliated each years (formally approved December 3, 2018)
The affiliation checklist is currently under review and revision, as there have been LPF rules changes and locations.
https://docs.google.com/spreadsheets/d/1O1pVzYOUYurG_R-_zMtll3Joj41wxF-RgZuKOfb7VRA/edit?usp=sharing
Florida statutory checklist for affiliates to understand what is required of them by state law, primarily in regards to the contents of their governing documents and qualifications of their executive committee (formally approved January 14, 2019)
https://docs.google.com/spreadsheets/d/1ORNVNER0rwjwOK-aE-WBJ55spz-BU5bD712qBsLaNNE/edit?usp=sharing
The Florida statutory checklist for affiliates is currently under review
Affiliate Annual Audit template to guide them on what to submit to their Supervisor of Elections and to the LPF (formally approved March 29, 2019 and informally distributed prior).
https://docs.google.com/document/d/1h2SoHXAPndvSwd2nJ19jtPnjiAwnDJOuBnhKM7vl2Ec/edit?usp=sharing
There are no known changes regarding this document.
Treasurer’s Quick Reference Guide for contributions, expenses, and reporting (reviewed but not formally approved)
https://docs.google.com/document/d/1uo_zsr6hRbHEgOyseIhkCRBJHyivRA60Q5Jqrasizps/edit?usp=sharing
The document is currently under review and revision.
Sample Affiliate Constitution and Bylaws template that meets Reaffiliation Checklist and Florida Statutory checklist (initial incomplete draft, not formally approved)
Affiliate Constitution Sample https://docs.google.com/document/d/1a6V6-WMC2FKH0AeBAJYPxsFSaV8XkFdFmMk6hJRGB9o/edit?usp=sharing
Affiliate Bylaws Sampling https://docs.google.com/document/d/1YIhpqLsG4fgErWGg1TFUIT3gWpDxbCXuIlDp9xSsQyg/edit?usp=sharing
Sample affiliate-themed tri-fold marketing brochure incorporating LPF branding (initial incomplete draft that needs layout work to be compatible with Microsoft Word and Google Docs, not formally approved)
https://docs.google.com/document/d/1_LSc2oR-t5BC14197Z35zKUSGAxFJFi-vr14Tu4YhdE/edit?usp=sharing

Additional Guides and Forms:
New editable Petition to Affiliate forms to comply with requirements in the Standing Rules Art. III, Sect. 3.
https://docs.google.com/document/d/1ayep5AYtKm_KdMFzh2q3E82Bavsr4j1Cga4GwxfbzYE/edit?usp=sharing
LPF Regional Representatives Guide
https://drive.google.com/file/d/1RDKiIUTK7nCU0v8ZfEHN9VTPY-7SQk_w/view?usp=sharing
LPF Secretary’s Guide
Under revision, nearing completion
Affiliate Support Committee Guide
For operating the committee and for succession planning and on-boarding new members
Nearing completion and final committee review.
How to Write a Successful Motion
Revision underway
Training for new Executive Committee members
Training coursework under development

Outreach Items:
In cooperation with the the Member Committee and the Convention Committee, the ASC is providing Outreach Bags to each affiliated county to be distributed at the 2020 LPF Convention. The Outreach bags are a starter kit for affiliate outreach and tabling events. Additional sets will be  available for purchase by the affiliates shortly.

Learning Opportunities:
The ASC is in the process of evaluating how best to make all these materials available to the people who can use them. We expect to begin uploading the existing guidance documents to the LPF Learning Management System, currently under development by the Communications Committee.

Assisting the LPF Secretary:
The committee, per duties in the authorizing motion, assisted LPF Secretary Ed Appler with reaffiliation and credentialing. The committee worked with the Secretary to develop a strategy for processing reaffiliation documentation. At his direction, committee members assisted Secretary Appler with credentialing affiliate officers for reaffiliation and for delegates to the LPF Annual Business Meeting and LP 2020 Convention.

Ongoing Work and Goals:
The next Affiliate Support Committee team, is expected to continue to review the various guidance documents to keep them current and accurate, assist the LPF Secretary, and increase learning opportunities for affiliates and EC members.

17
At-Large Directors / Annual Report 2019/2020 At Large Director 1
« on: February 16, 2020, 09:44:27 PM »
At-Large 1 Director Activities
In general, looked for areas that needed assistance to be more efficient and effective. Developed a budget for planning and processing financial events.  Helped find solutions to reduce expenditures while maintaining mission.
Helped with compliance concerns.
Assisted LPF Officers, Directors, Committees, Regional Representatives, Affiliates, and potential Affiliates.

Worked with LPF Secretary on processing delegates to LPF and LP conventions.
Received spreadsheets of delegates, entered data on convention delegate spreadsheet, checked for membership and LPF registration, created running totals. Notified Secretary of any requests for ineligible persons.

Assisted Region 13  as requested. 
Advised of new eligible persons in R13.
Co-administered FB page for Hendry County.
Attended LP Broward County affiliate's Annual Business Meeting August 17, 2019.
Assisted Broward affiliate with filing requirements to meet LPF and SOE requirements.
Assisted a Regional Rep with info regarding the affiliate guide.

Attended LNC Quarterly Meeting in Miami November 9 and 10.

Recruited candidates for Director 2, Davie Parrish and Region 11, John Thompson. Candidates were elected in a special meeting. Provided Regional Representatives guide to Mr. Thompson.
Developed for Chair a document listing county affiliates’ status within regions based on Secretary’s affiliates file.

Went through LPF documents at FL DOE site, located document in which DOE had acknowledged that the compilation report submitted for annual audit was a sufficient audit. Added to Audit Committee folder. Advised committee and LPF Chair.

Planning on attending tri-county event in March.

Local LPMD Activities

Attended all LPMD monthly EC meetings and two committees of the whole.
Acted as meeting Secretary as needed.
Assisted with researching and recording responses to FEC complaint, providing those responses to  LPF.
Acted as Rules Committee Chair
Provided Rules Committee instructions to treat a conflicting section as if stricken.
Continued reviewing rules specifically identified during FEC research that needed revision.
Working with LPMD Rules Committee to correct and propose amendments to LPMD Constitution at the annual business meeting in April.
Attended October 8 Town Hall. Completed and submitted motion referred to Rules Committee regarding endorsement. Cast vote in email special meeting.

Other LPF Activities

Acted as the Chair of Affiliate Support Committee (ASC). (See separate report.)
Acted as a member, then the Chair, of the Audit Committee. (See separate report.)
Acted as a member of the Membership Committee. Coordinated Outreach bags between Affiliate Support Committee and the Membership Committee.
Ran several reports for Membership Chair regarding current members, new members, and pending members.
Discussed concerns regarding a push for major party status.
Discussed integrated membership drive.
Attended committee meeting August 4.

Interest in how to consider and address push for open primary (Top Two) increased. Located analysis from the Legislative Review Committee when first proposed (2015). Analysis remains viable. Distributed analysis twice.

Sent support email regarding Institute for Justice's paper on repealing 12 licensing laws.

Miscellaneous
Hand entered and processed all LPF member applications (206) between May 2019 and February 12.
Working with Tony Sellers, cleaning up and updating of CiviCRM contact records including identifying voter ID and matching our contacts with LP National contacts from FL dump list and locating voter ids. Completed 2019 through most of 2010 Florida LP Nationals’ records plus all active LPF members. This update is the first known major update of the CRM contacts. Estimate approximately 10,000 records updated. This process also assisted in credentialing delegates for Annual Business Meeting and re-affiliations starting in January. This process consumed approximately 50 hours a week of my time since mid July.
There are currently 120 Pending memberships (people who requested membership but are not eligible). Reviewing and updating the pending list at least monthly.

Ongoing Projects and Goals

Continue updating Budget
Continue updating CRM records.
Continue processing new requests for LPF Membership and keep checking voter rolls for possible LPF registration of pending ineligible requests.
Attend events of affiliates whenever and wherever possible.
Continue to assist affiliates with affiliation and re-affiliation and compliance.


18
Audit Committee / LPF Audit Committee January 2020
« on: January 17, 2020, 09:30:18 PM »
Audit Committee

Attended meetings.
Resolved issue with contract work on social media being granted to Kronotiq. Obtained E2 visa, researched, drafted questions for FEC specialist, Responded to Chair on approval by the Audit committee as requested by the EC.
Heard presentation by an individual from California who offered to do FEC compliance work. Determined that the party appears to be already doing the same level of work.
Need to get direct log-in of financial reporting programs.

19
At-Large Directors / LPF At-Large 1 Director Report for January 2020
« on: January 17, 2020, 08:09:24 PM »
LPF At-Large 1 Director Report for January 2020

At-Large 1 Director Activities

Starting to work with LPF Secretary on processing delegates to LPF and LP conventions.
Received three spreadsheets of delegates, entered data on convention delegate spreadsheet, checked for membership and LPF registration.created running totals.
Current with last spreadsheet received 49 LPF delegates, 35 LP delegate requests, 5 attendees.

Local LPMD Activities

Attended January 14th, 2019 affiliate meeting.
Continued reviewing rules specifically identified during FEC research that needed revision and working with Rules Committee to correct and propose amendments.


Other LPF Activities


Affiliate Support Committee (ASC): See separate report

Audit Committee

Attended meetings.
Resolved issue with contract work on social media being granted to Kronotiq. Obtained E2 visa, researched, drafted questions for FEC specialist, Responded to Chair on approval by the Audit committee as requested by the EC.
Heard presentation by an individual from California who offered to do FEC compliance work. Determined that the party appears to be already doing the same level of work.
Need to get direct log-in of financial reporting programs.


Miscellaneous
Processed all LPF member applications (23) between December 14tth and January
15 th. Requests are increasing steadily from 2018 and earlier in 2019.
Working with Tony Sellers, continued cleaning up and update of CiviCRM contact records including identifying voter ID and matching our contacts with LP National contacts from FL dump list and locating voter ids. Due to the large size of dump list data set (16,636 contacts), now working chronologically from most recent LP contacts back to identify and update the active individuals. Working in alphabetical order revealed that many contacts were missing or deceased, which will all need to be identified, but can be completed after people who are currently active. Have completed 2019 through most of 2011 Florida LP Nationals’ records plus all currently active FL LP members. This updating is the first known major maintenance of the CRM contacts data since inception. Estimate approximately 9,000 records. This process will also assist in credentialing delegates for Annual Business Meeting and re-affiliations starting in January.
There are currently 129 Pending memberships.

Ongoing Projects and Goals

Keep Budget spreadsheet updated.
Complete updating contacts in CiviCRM.
Continue processing new requests for LPF Membership and keep checking voter rolls for possible LPF registration of pending ineligible requests.
Attend events of affiliates whenever possible. March 28th event will be tri-county event, intending to attend.


20
LPF Affiliate Support Committee (ASC) Report for January 2020


Committee Meeting for Jan 9th, 2020 had to be postponed due to technical difficulties, rescheduled tentatively to January 23rd, 2020.
Regional Representatives Guide is posted at https://docs.lpf.org/regional-representative-guide/   
Revised and updated “How to Write a Successful Motion”. Awaiting committee approval.
Approved Mission statement for Affiliate Support Committee to place in Guide.
Initial draft of ASC Guide completed and awaiting committee review and approval.

Next meeting tentatively January 23rd, 2020 at 7:00 pm.

21
At-Large Directors / LPF At-Large 1 Director Report for December 2019
« on: December 15, 2019, 02:41:15 AM »
LPF At-Large 1 Director Report for December 2019

At-Large 1 Director Activities

Attended LNC Quarterly Meeting in Miami November 9 and 10.
Starting to work with LPF Secretary on processing delegates to LPF and LP conventions.
Requested access from Chaz Sanders to delegate requests as they sign up

Local LPMD Activities

Attended December 12th, 2019 meeting.
Reviewed rules Committee Ruling to treat conflictiong section of rules as stricken.
Continued reviewing rules specifically identified during FEC research that needed revision and working with Rules Committee to correct and propose amendments.


Other LPF Activities

Affiliate Support Committee (ASC): See separate report

Audit Committee

Quickbooks profit and loss report through October 2019 provided by Mr. Barfield for completing 2020 proposed budget.
Completed projected end of year 2019 budget and proposed 2020 budget. Submitted too Audit Committee. Treasurer will move to adopt.
Attended meetings.


Miscellaneous

Processed all LPF member applications (30) between November 14tth and December 13th, about the same as last month. Requests are increasing steadily from 2018 and earlier in 2019.
Working with Tony Sellers, continued cleaning up and update of CiviCRM contact records including identifying voter ID and matching our contacts with LP National contacts from FL dump list and locating voter ids. Due to the large size of dump list data set (16,636 contacts), now working chronologically from most recent LP contacts back to identify and update the active individuals. Working in alphabetical order revealed that many contacts were missing or deceased, which will all need to be identified, but can be completed after people who are currently active. Have completed approximately 4,600 members records. This updating is the first known major maintenance of the CRM contacts data since inception. Approximately 4,000 records from dump list are also completed. This process will also assist in credentialing delegates for Annual Business Meeting and re-affiliations starting in January.
Reviewed 143 Pending memberships, converted 31 to new members who have met eligibility requirements.

Ongoing Projects and Goals

Keep Budget spreadsheet updated.
Complete updating contacts in CiviCRM.
Continue processing new requests for LPF Membership and keep checking voter rolls for possible LPF registration of pending ineligible requests.
Attend events of affiliates whenever possible. March 28th event will be tri-county event, intending to attend.



22
LPF Affiliate Support Committee (ASC) Report for December 2019

Attended Broward Affiliate’s tabling event at Sunrise Community Festival.
Took notes and photos of how they used their materials and interacted with the public.
Broward has a tent and a table, joker and clown banners, affiliate banner, Nolan Chart in a nice black frame on a black easel, covered in acrylic sheet, colored stickers, small Nolan Charts with contact lines to fill out on the back, clipboards to record information, food to nibble on, affiliate tee shirts.
Held Committee Meeting on December 12th, 2019, finalized several items and resolved several processes.
Committee completed current revisions to Regional Representatives Guide and approved.
Seeking to have guide posted on the website docs.lpf.org > For EC Members.
Revised and updated “How to Write a Successful Motion”. Awaiting committee approval.
Approved Mission statement for Affiliate Support Committee to place in Committee Guide.

Next Meeting January 9th, 2019 at 7:00 pm.

23
LPF Affiliate Support Committee (ASC) Report for November 2019

Held Committee Meeting Oct.30th.
Discussed Treasurer's Quick Reference, resolving suggestions from Mr. Cadorette.
Mr. Korotzer will assist Mr. Deforest with Regional Reps Guide. He used the guide and has ideas and notes regarding additional things to include to be most effective.
    Held Committee Meeting Nov. 14th.
No quorum.
One member had technical difficulties, preventing connection, and another had a family emergency. One was absent.
We have a vacancy on the committee. We are seeking interested persons.
Outreach boxes
Nolan Charts Received.
Other items desired
Gilmore and Sellers will ask R14 affiliates
Mr. Korotzer will ask R13 affiliates
Mr. Cadorette will ask R11 people
Determine price and possible vendors for additional  items
Prepare budget proposal for next quarter (current have $202 remaining approved.
Determine how boxes would be distributed
One method is to take to LPF Convention to distribute
Set up Nolan Chart poster at convention for hotel passersby, delegates, etc.
Mr. Cadorette will try to assist as he travels around the state.
Who receives?
Affiliates requesting would get one.
Try to have additional boxes available for cost, plus shipping, if applicable.

Treasurer’s Quick Reference Guidedone and ready to post on website.


Treasurer’s Guide - Treasurer and outgoing Treasurer met in person and handled onboarding, rather than having a conference call. On hold until they can set a time to discuss with the committee or provide written instructions/


Affiliate Support Committee Guide - S. Garber sent brief outline, need assignment.
S. Gilmore started drafting.
Mr. Korotzer had suggested for now creating a mission statement, something like mission is to assist affiliates, regions, Officers, and Directors with onboarding and management.

Directors Guide
S. Gilmore will start and confer with other directors after completion of Treasurer’s Guide
Mr. Cadorette noted the corporate duties of the Directors
Fiduciary responsibility to assure that the laws and governing documents are followed
Provide financial oversight
Be a resource to the Treasurer regarding appropriateness of requests for expenditures.

Next Meeting December 14, 2019 at 7:00 pm.

24
At-Large Directors / LPF At-Large 1 Director Report for November 2019
« on: November 17, 2019, 07:06:27 PM »
LPF At-Large 1 Director Report for November 2019

At-Large 1 Director Activities

Revised for Chair a document listing county affiliates’ status within regions based on Secretary’s affiliates file. Provided access to Secretary.

Local LPMD Activities

Attended November 12, 2019 meeting. No quorum,
Developed with Rules Committee a ruling on a non-compliant section of the LPMD Constitution. Ruling is to treat as if the item were stricken.
Continued reviewing rules specifically identified during FEC research that needed revision and working with Rules Committee to correct and propose amendments.


Other LPF Activities


Affiliate Support Committee (ASC): See separate report

Audit Committee

Requested Quickbooks profit and loss report through October 2019 to complete 2020 proposed budget.
Attended meeting.

Membership Committee

Attended October Meeting. Discussed Outreach Boxes and pins.


Miscellaneous

Processed all LPF member applications (25) between October 15tth and November 14th, about the same as last month. Requests are increasing from 2018 and earlier in 2019.
Working with Tony Sellers, continued cleaning up and update of CiviCRM contact records including identifying voter ID and matching our contacts with LP National contacts from FL dump list and locating voter ids. Due to the large size of dump list data set (16,636 contacts), now working chronologically from most recent LP contacts back to identify and update the active individuals. Working in alphabetical order revealed that many contacts were missing or deceased, which will all need to be identified, but can be completed after people who are currently active. Have completed approximately 3,000 records. This updating is the first known major maintenance of the CRM contacts data since inception. Approximately 3,600 are completed.

Ongoing Projects and Goals

Complete Budget spreadsheet for 2020.
Complete updating contacts in CiviCRM.
Continue processing new requests for LPF Membership and keep checking voter rolls for possible LPF registration of pending ineligible requests.
Attend events of affiliates whenever possible.

25
LPF Affiliate Support Committee (ASC) Report for October 2019

Held Committee Meeting September 26.
Discussed Treasurer's Quick Reference, resolving suggestions from Mr. Cadorette.
Mr. Korotzer will assist Mr. Deforest with Regional Reps Guide. He used the guide and has ideas and notes regarding additional things to include to be most effective.

Discussed Outreach boxes
Advised we obtained approval for up to $500 for the boxes
Order Nolan Charts Posters (30) from Advocates for Self Government as they are discounted below what we can reproduce for.Order 1,000 postcard sized Nolan Charts
See what additional items are needed and will be used
Gilmore and Sellers will ask R14 affiliates
Mr. Korotzer will ask R13 affiliates
Mr. Cadorette will ask R11 people
Determine price and possible vendors
Prepare budget proposal for next quarter
Determine how distributed
One method is to take to LPF Convention to distribute
Set up Nolan Chart poster at convention for hotel passersby, delegates, etc.
Mr. Cadorette will try to assist as he travels around the state.
Who receives?
Affiliates requesting

After beginning to incorporate the resolved comments in Treasurer’s Quick Reference Guide, noticed another item. Made comment on the document and asked the committee to review the comments.


Treasurer’s Guide - Treasurer and outgoing Treasurer met in person and handled onboarding, rather than having a conference call. On hold until they can set a time to discuss with the committee or provide written instructions/


Affiliate Support Committee Guide - S. Garber sent brief outline, need assignment.
Committee determined that the committee will focus on assisting others before assisting the committee with onboarding for itself.
Mr. Korotzer suggested for now creating a mission statement, something like mission is to assist affiliates, regions, Officers, and Directors with onboarding and management.

Directors Guide
S. Gilmore will start and confer with other directors after completion of Treasurer’s Guide
Mr. Cadorette noted the corporate duties of the Directors
Fiduciary responsibility to assure that the laws and governing documents are followed
Provide financial oversight
Be a resource to the Treasurer regarding appropriateness of requests for expenditures.

The Nolan Chart items have been received.

26
At-Large Directors / LPF At-Large 1 Director Report for October 2019
« on: October 16, 2019, 11:24:02 AM »
LPF At-Large 1 Director Report for October 2019

At-Large 1 Director Activities

Gathered and organized documents, questioned LPMD officers, competed initial drafting of response based on research and questions, submitted to Chair, Audit Committee, Directors, and LP Attorney.
Recruited candidates for Director 2, Davie Parrish and Region 11, John Thompson. Candidates were elected in a special meeting. Provided Regional Representatives guide to Mr. Thompson.
Developed for Chair a document listing county affiliates’ status within regions based on Secretary’s affiliates file.

Local LPMD Activities

Attended October 8 Town Hall. Meeting scheduled to precede event did not occur.
Completed and submitted motion referred to Rules Committee regarding endorsement. Cast vote in email special meeting.
Started reviewing rules specifically identified during FEC research that needed revision and working with Rules Committee to correct and propose amendments.

Other LPF Activities

Affiliate Support Committee (ASC): See separate report

Audit Committee

Started reviewing categories in Quickbooks for developing 2020 proposed budget.
Discussed process with Treasurer for handling requests for reimbursements for expenditures that were pre-approved by the EC.

Membership Committee

Attended September Meeting. Discussed Outreach Boxes and pins.
Provided Membership Chair with approximate membership numbers, then ran reports and provided specific numbers: New, Current, and Renewed Members: 4,678, Pending Members (applied, but currently ineligible): 128, Deceased Members: 2 (Total 4,808).

Miscellaneous

Processed all new LPF member applications (23) between September 13tth and October 15th. Increase of 26% from last month.
Working with Tony Sellers, continued clean up and update of CiviCRM contact records including identifying voter ID and matching our contacts with LP National contacts from FL dump list and locating voter ids. Due to the large size of dump list data set (16,636 contacts), now working chronologically from most recent LP contacts back to identify and update the active individuals. Working in alphabetical order revealed that many contacts were missing or deceased, which will all need to be identified, but can be completed after people who are currently active. Have completed approximately 550 records. This updating is the first known major maintenance of the CRM contacts data since inception.

Ongoing Projects and Goals

Complete Budget spreadsheet for 2020.
Complete updating contacts in CiviCRM.
Continue processing new requests for LPF Membership and keep checking voter rolls for possible LPF registration of pending ineligible requests.
Attend events of affiliates whenever possible.



27
At-Large Directors / LPF At-Large 1 Director Report for September 2019
« on: September 13, 2019, 08:20:04 PM »
LPF At-Large 1 Director Report for September 2019

At-Large 1 Director Activities

Discussed budget and reporting concerns with Director 1, LPF Chair, and Treasurer.
Co-administered FB page for Hendry County.

Local LPMD Activities
Attended August and September Meeting.
Motion regarding assisting bonds for asylum seekers committed to Rules. Started initial work on review.
Discussed upcoming town hall Oct 8.

Other LPF Activities

Affiliate Support Committee (ASC): See separate report

Audit Committee
Attended committee meetings.
Discussed FEC response, conducted research, started initial drafting of response based on research.
Submitted LPF Budget complete through 2019 to Audit Committee, LPF Chair, Treasurer, and copied Fundraising Chair.

Membership Committee
Attended August Meeting.

Miscellaneous
Processed all new LPF member applications (17) between August 17tth and September 13th.
Cleaning up and updating CRM member contact records including identifying voter id numbers for hundreds of persons where none previously identified – total of 159 Pending Memberships, 3,910 individual Memberships, 20 Contacts. Merged 26 total duplicate contacts (over 195 hours of work).

Ongoing Projects
Complete Budget spreadsheet for 2020.
Attend events of affiliates whenever possible.

28
LPF Affiliate Support Committee (ASC) Report for September 2019

Prepared agenda and minutes for Committee Meeting, August 15.
Committee reviewers received links to comments on Fundraising section for Affiliate Guide v2 and to other documents on which we are working.
Secretary's guide.
The onboarding of the new Secretary is providing additional material that needs inclusion.
Awaiting meeting of Treasurer's onboarding to begin Treasurer's Guide.
Held committee meeting Thursday, August 15th meeting.
Will continue discussion of Treasurer's Quick Reference and Affiliation Checklist in Discord, checking for current info and working links.
Philippe Cadorette did an initial review of the Treasurer's Quick Reference and commented in the document.
David Deforest will work on the Regional Representative's Guide. Tony Sellers will assist.
Advised EC of budget needed to get Outreach Boxes going of $500. That would be just under $20/per affiliate.  After that the affiliates can purchase for cost. EC approved expenditure.
We would also like to provide logoed table covers, but initial pricing is running $100 each.
We would like to have the Nolan Chart poster for each box as well, but that runs from $8 to $10 each. We will check for possible bulk rate, but may have to settle for now on postcard sized Nolan Charts (1000 for  $38).

29
LPF Affiliate Support Committee (ASC) Report for August 2019

Prepared agenda and minutes for last Committee Meeting, July 17th.
Provided suggestions from party members regarding Treasurer's Cheatsheet and Affiliate Guide v2. 
Placed the inputs, including Fundraising section in a folder in committee folder titled “Suggestions”.
Reviewed and commented on Fundraising section for Affiliate Guide v2.
Continued updating Secretary's guide.
The onboarding of the new Secretary will provide much additional material that needs inclusion.
Awaiting meeting of Treasurer's onboarding to begin Treasurer's Guide.
Prepared agenda for Thursday, August 15th meeting.
Committee will review Treasurer's Cheatsheet and Affiliation Checklist in Discord, checking for current info and working links.
Discussed Membership Boxes (see Membership Committee notes). Committee prefers calling them Outreach Boxes.
Did a quick assessment to get us going of $500. That would be just under $20/per affiliate.  After that the affiliates can purchase for cost.
We would also like to provide logoed table covers, but initial pricing is running $100 each.
We would like to have the Nolan Chart poster for each box as well, but that runs from $8 to $10 each. We will check for possible bulk rate, but may have to settle for now on postcard sized Nolan Charts (1000 for  $38).
A Welcome Wagon type greeting for new members was brought up by Julia Hall in July.
The members in August decided that would be a better project for Membership/Communication Committees.

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At-Large Directors / LPF At-Large 1 Director Report for August 2019
« on: August 17, 2019, 03:20:51 PM »
LPF At-Large 1 Director Report for August 2019

At-Large 1 Director Activities

Discussed budget and reporting concerns with Directors.
Attended LP Broward County affiliate's Annual Business Meeting August 17, 2019. Officers elected are: Chair Michael Smith, Vice Chair Diona Cruz, Secretary Shawn Lux, Treasurer Frank Montes. Acted as a vote teller. Several new Precinct Committeemen elected, including Omar Recuero and Kurt Gardner, who ran for Mayor of Coral Springs, securing 5% of the votes. Good turnout. Assisted with filing requirements to meet LPF and SOE requirements.
Co-administered FB page for Hendry County.
Assisted a Regional Rep with info regarding the affiliate guide.

Local LPMD Activities
Attended July Meeting. Was re-appointed affiliate's Rules Committee Chair. Requested members for Rules Committee. Two new members added, Arian Gomez and Tony Sellers.  Set up Slack account for committee. Provided documents to consider and 9 basic questions to consider when reviewing. Members reviewing first item.
Attended August meeting. Discussed upcoming town hall be arranged. Speaker Courtney Omega, Libertarian, Coconut Grove Advisory Board. Suggested a platform position that might resonate with the small business owners in the West Grove.

Other LPF Activities

Affiliate Support Committee (ASC): See separate ASC Report.

Audit Committee
Attended committee meetings.
Started reviewing convention related documents.
Discussed FEC response and whether/where to file reports going forward.
Reviewed filing for FEC and DOE (Waiver) for July.
Started draft of LPF Budget. Completed design and data entry for 2015 through 2018. Need current year with projections and 2020 Proposed Budget to be complete.
Created spreadsheet for convention venue budget projections. Created sample plugging in worst case scenario organization's liability based on contract for Crown Plaza, the last venue in Tampa.

Membership Committee
Discussed concerns regarding a push for major party status.
Discussed integrated membership drive.
Attended committee meeting August 4.
Discussed idea of doing joint project with Affiliate Support Committee to present to EC for Membership Boxes.

Miscellaneous
Processed all new LPF member applications (9) between July 19th and August 16th.
Cleaning up and updating CRM member contact records – 159 Pending Memberships,1400 Memberships, 20 Contacts. The Pending memberships checked included ones left hanging after Civi was shut down. By locating current LPF registration, was able to convert 60 of those to full membership. Merged 9 duplicate contacts.
Assisted LPF Secretary with affiliation paperwork for Marion County.
Continued on-boarding with new Secretary.
Assisted new Secretary with credentialing.

Ongoing Projects
Complete Budget spreadsheet.
Attend events of affiliates whenever possible.

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